Overview
This guide explains how to configure a multifunction printer (MFP) to send scanned documents via email using SendGrid’s SMTP relay service. This setup is commonly used for scan-to-email workflows and requires a SendGrid account with SMTP access enabled.
To complete the configuration, you will need a SendGrid API key, a verified sender address, and a printer that supports authenticated SMTP connections.
Steps
Prerequisites
- A SendGrid account with an active API Key.
- A printer that supports SMTP email settings.
- Internet access on port 587 (SMTP).
- A sender email address verified in SendGrid.
SMTP Settings for SendGrid
Use the following values when entering SMTP settings on your printer:
SMTP Server: smtp.sendgrid.net SMTP Port: 587 Encryption: STARTTLS (or TLS) Authentication: Enabled Username: apikey Password: <Your SendGrid API Key> Sender Address: <Verified SendGrid sender email>
Steps to Configure
- Access Printer Settings
Log in to the printer’s web interface or control panel and locate the Scan to Email or SMTP Settings section. Enter SMTP Details
Enter the SendGrid SMTP values:SMTP Server: smtp.sendgrid.net Port: 587 Encryption: STARTTLS
Enable Authentication
Turn on SMTP authentication and enter:Username: apikey Password: <Your SendGrid API Key>
- Enter a Verified Sender Address
Set the From address to an email you have verified in SendGrid. - Test the Configuration
Send a test email from the printer and verify successful delivery. Check for common errors such as authentication failure or TLS misconfiguration.
What Does SendGrid SMTP Integration Do?
- Enables your printer to send email securely using SendGrid’s SMTP relay.
- Supports scan-to-email functionality without relying on local mail servers.
- Improves deliverability using SendGrid’s email infrastructure.
- Allows use of verified sender addresses for compliance and security.